Managers InfoRIDGE MEADOWS MINOR LACROSSE ASSOCIATION MANAGER'S MANUAL 2010 SEASON
The purpose of this manual is to assist Team Managers by clarifying the duties and responsibilities associated with the position. It is presented merely as a guideline, you may choose to implement some of the ideas and you will certainly add new ideas as the season progresses. While it is not necessary for any one individual to conduct all tasks on their own, it is necessary that the Team Manager accept responsibility that someone is doing them.
Role of the Team Manager Communicate with your coach! Remember that the coach's primary responsibility is coaching. The team manager needs to take on the responsibility for the operation of the team off the floor. Make sure your coach knows what you are going to do. Talk to him, phone him, and ask for input into the bulletins and on his ideas and goals for his team. Player Lists As soon as possible a player list should be produced and distributed to all parents and coaches and should include -- - player name and jersey number - address, phone number and email - parents' names - coaches' and manager's names, phone numbers and emails
Booking Boxes for Practices Until all teams are finalized you can book box time for your team two weeks in advance. Try to be consistent with your practice schedules, you'll find the parents appreciate a set practice time.
It is also very important that you communicate your cancelled practices to the appropriate allocator 48 or more hours in advance of your practice time. Failure to provide this notice will result in your team’s loss of your regularly scheduled practice time. Regular practice time will be assigned to all teams. Each coach will be asked for his/her preferred practice time, night and box (both inside and out). Once all teams have been set and coaches have indicated their practice preferences, the scheduler (arena allocator) will assign regular practice times.
During the season additional inside practice time will become available. The arena allocator will send out an email to all teams in an effort to fill the practice time. The inside time will be filled on a first come basis. If time warrents, teams that do not have a regular inside practice will get notified of the available time prior to a notice going out to all teams. Additional outside practices can be booked through the box allocator as they are required.
Game Schedules As soon as possible, game schedules should be produced and distributed to the team coaches and players. A calendar format showing date, time, arena and opponent is quite effective. It is helpful to label each copy of all handouts with the player's name as it is otherwise difficult to keep track of who received the information and who didn't. Generally, the division commissioners email the schedules to our scheduler who will review them for conflicts. The scheduler will forward it to you after it has been reviewed. If you receive a schedule directly from your division commissioner please forward it onto the scheduler as it will need to be reviewed for conflicts before you distribute it to your team. There could be games on your scheduled marked TBR (to be rescheduled) this means that there is a conflict and one of the teams (or both) already has a game that day or the arena is not available. It is the home team who needs to reschedule a TBR game. For most of your TBR’d home games, a new time for the game will be supplied by the scheduler at the time you receive the schedule, but sometimes there may be a delay in finding an appropriate game slot. It is the manager’s responsibility to confirmed the rescheduled home game with the opposition as quickly as possible. If the new time does not work, contact the scheduler for another time. We have limited floor time in Ridge Meadows so it is critical that schedules get confirmed as quickly as possible (if you can’t use the time some other team will need it). Once the rescheduled game is confirmed the scheduler must be notified. For TBR’d away games, the host team (or their scheduler) will contact you to re-book the game.
Cancelling Games or Practices If your team cannot make it to a game, it is your responsibility to cancel the game. You do this by phoning
the coach or manager of the team that you are playing. You
must give them at least 48 hours notice or your team will be responsible for paying for their referees and floor time (B.C. operating policy). The 48 hour rule also applies to our own association as well. You must notify our scheduler at least 48 hours in advance so that she may re-book the floor time and you must also contact the referee allocator to cancel your scheduled referees.
If you don't do this, you will be responsible for paying the referees
and floor time even though there is no game. As you know, inside floor time is a valuable commodity in the lacrosse community. If you cancel a practice, it is critical that you notify the scheduler as quickly as possible. There is always a team looking to pick up extra practice times.
The Minor Directorate governs the play of all minor players within the province, the Lower Mainland Minor Lacrosse Commission (LMMLC) governs the play of all minor players within the Lower Mainland and as such take the Minor Directorate rules and make them more specific to suit their league play. Please read the rules below to best serve the needs of your team. The Minor Directorate Rules: 7.01 A player may play up one division or calibre higher than that in which he/she is registered. 7.02 Any player who has played up a total of five or more league games, sanctioned tournament games, combination of, in any division or calbre higher than the one in which he/she is registered, must for the remainder of that year play for the higher division or calibre in which he/she played his/her fifth game. 7.03 A team may participate in a higher calibre sanctioned tournament without affecting team or player eligibility. To be eligible to play in a provincial championship, a player must have played in a minimum of four league, sanctioned tournament games or play-off games, or combination of, during the current year with that team. Minors can only participate in one Minor Provincial Championship. The LMMLC Rules: D-10 Players are allowed, with the permission of their Coach or Manager, to play up. No player who plays five games up shall be eligible to return to his/her original team during that season. Any player appearing on a fifth game sheet, other than his/her original team must remain with that team for the balance of the season. D-11 Players are allowed, with the permission of their Coach or Manager, to play up in their own division from "A2 to A1", "B" to "A" (either tier), or from "C" to any higher calibre. D-12 D-12 Players are allowed, with the permission of their Coach or Manager to play up in their own division or higher division from A1 to A1, A2 to A (either tier); B to B or A (either tier); C to B or A (either tier). Novice House to Novice Intermediate or to Novice Advanced or to a higher division C, B or A (either tier), Novice Intermediate to Novice Advance or to a higher division B or A (either tier), Novice Advance a higher division B or A (either tier). No more than 4 players may be brought up to any team in the same league, tournament or play down game without the written permission of the League Commissioner before the game is played. Violation of this rule would see the Coach suspended for playing an illegal player. Associations having more than one team in any caliber in the Novice Division may not pull players from other teams in the same caliber for Novice tournaments unless the tournament is specifically designated as an “ALL-STAR” tournament.
Any team in violation will be removed from the tournament and the coach suspended for a minimum of two games.
Referee Fees The referee coordinators, according to your league schedule, prearrange referees. If you make changes to your league home game schedule you must advise the scheduler at least 48 hours prior to your game. If you are arranging exhibition games you must advise the scheduler to ensure the floor time is available and that you are assigned referees. The home team pays the referee fees. Please pay the referees as follows: Division Fees Paid Mini-Tyke 1 @ $15.00 Tyke 2 @ $15.00 each Novice 2 @ $20.00 each PeeWee 2 @ $25.00 each, 1 @ $10 (30 sec.) Bantam 2 @ $30.00 each, 1 @ $10 (30 sec.) Midget 2 @ $35.00 each, 1 @ $10 (30 sec.) Junior Girls 2 @ $40.00 each, 1 @ $10 (30 sec.) The association will provide paid referees to run the 30 second clock in Pee Wee, Bantam,and Midget. These referees will be assigned by the referee allocator.
Team Conduct Our Association is held responsible for the behaviour of everyone associated with our teams, be they coaches, players or parents. Coaches are not in the stands with the parents, but you are as a Team Manager. Verbal abuse of coaches, referees, players or opposing team fans will not be tolerated. Managers and coaches of each team must organize a meeting for all their parents to attend in which the Ridge Meadows Minor Lacrosse Association Policy regarding appropriate conduct can be discussed as well as repercussions for failure to adhere to this policy. This policy will be strictly adhered to by all. All players, parents, and coaches must sign the Code of Conduct form prior to league play beginning. Managers are to keep these forms on file should a problem arise. Team managers are also responsible for ensuring all coaches and bench personnel sign a ‘COACHES CODE OF CONDUCT’ form and these too should be kept on hand at all times.
Team Jerseys and Equipment Team jerseys are provided by the Association and are to be maintained by an appointed team member (be it the Manager or another parent). The cost of any ruined or lost jerseys ($100.00 each) will be charged to the player and parents. Jerseys should be washed in cold water and hung to dry. Team jerseys are to be worn only during scheduled league or exhibition games and not during practices.
Time Keeper, Score Keeper, 30 Second Clock The home team is responsible for ensuring people are assigned to time keep, score keep and for Novice and up, to run the 30 second clock. Game lengths are as follows: Mini-Tyke – three 16 minute, running time periods with 2 minute shifts and 5 minutes between periods. Tyke – three 18 minute, running time periods with 3 minute shifts and 5 minutes between periods. Novice, PeeWee, Bantam, and Midget – three 20 minute, running time periods, change on the fly, 30 second clock and 5 minutes between periods. Team parents should be available and willing to perform these functions. Remember the more parent volunteers the better!
Fundraising Teams often require funds in order to participate in tournaments or purchase other items for the team players such as trophies, etc. and will often hold fundraising events on their own to reduce the amount of funds required directly from parents. It's a good idea to discuss your team's goals with your coach and parents and come to a mutual consensus on the amount of fundraising to be done.
After Game Snacks Game snacks are especially popular with younger players, but older ones enjoy them too! It is best to schedule a family for each game to be the treat bearers (this can be done on your game schedule). Or one family can manage the freezies for the season.
Wrap-Up Parties This is generally your last function of the season, a time to give the players their trophies or plaques (optional), recognize your coaches and parents that helped out throughout the season and just have a good time. It is often a good idea to delegate the planning of the party to another parent. Because the weather is great at this time of year, the possibilities are endless. Book a pool, plan a picnic or barbeque, etc. Players always look forward to their wind-up party and it is the last event they’ll have a memory from, so make it a good one.
Arena Guidelines for Coaches and Managers 1. Please encourage your players to respect the facilities and the customers in the facilities. Ensure your players do not throw lacrosse balls inside the facility, except on the floor. Also they should not throw balls against the outside walls of the arenas. In past years glass and stucco have been broken and damaged. 2. Please do not warm up your players in the parking lot. We are concerned for the player’s safety and do not want lacrosse balls bouncing off any cars. There are fields located near both arenas that you can use for warm ups.
3.Players must wear a helmet at all times when on the lacrosse floor. Coaches are asked to help educate the players and to help enforce this safety issue.
4.Please bring your own lock for dressing room doors in both arenas. Keep the doors locked at all times while your team is on the floor.
5.Please have teams use the dressing room to change and leave their lacrosse bags. Do not allow the players to change in the lobby or walkways and leave their bags lying around. Each team is entitled to one dressing room during your floor times.
6.Please speak to the arena staff if you have any issues with the facilities.
7.Coaches, managers and parents support with these items would be appreciated by the arena staff.
Annual General Meeting It is your responsibility to make all the parents on your team aware of this meeting. Encourage them to attend, our association is always looking for new people with new ideas. The executive is made up of volunteer parents who care very much about Lacrosse and about children. You don't have to be experienced to get involved. Enthusiasm is the only qualification needed! The Annual General Meeting date will be announced towards the end of the season.
Important Information It is very important that you familiarize your self with the rules, regulations and operating policies of the lacrosse governing bodies. Please see below for links to the necessary bodies. British Columbia Lacrosse Association www.bclacrosse.com BCLA Operating Policy & Minor Directorate Operating Policy Rules Interpretation & Rule Updates Contact Lists & Arena Maps Necessary Forms Schedules & Tournaments C Team Equation for Pee Wee, Bantam & Midget Sample Financial Statement DATE YEAR END STATEMENT – (TEAM NAME) REVENUE Referee cheques from association 50/50 from home games Monies collected for clothing Monies collected for tournament Money from sponsor/fundraising Miscellaneous Total Money Collected EXPENSES Referee expense Cost of tournament Purchase of clothing Year end party Gifts for coaches Total Expenses
Scoresheet Explanation Pre-game: Before the game starts the Scorekeeper should fill in the date, arena, division, level, game number, names of officials (referees & shot clock), the scorekeeper and timekeeper. The team names must be written at the top beside “Home:” and “Visitor”. If there is more than one Ridge Meadows team in your division be certain to identify the team number. Request that both teams fill out the team roster and bench official section. Some teams may provide a label with this information. They should also sign that the roster and bench officals section has been verified. If there are any players called up from lower divisions they should be noted in the game notes section. Also, if any players are serving a suspension it needs to be noted. If it is not noted the game doesn’t count as a missed game. Some commissioners are very particular about scoresheets for example they might request players are listed in numerical order. They will indicate these details at the start of the season when they send out the schedules. During the game: Scoring Section – # : refers to the goal number. Period: the period of the game in which the goal was scored Goal: jersey number of player who scored the goal Assists: jersey number of player (s) who assisted Penalties – PER: period in which the penalty occurred NO: jersey number of the player OFFENCE: use the abbreviations listed on the scoresheet for the various infractions MIN: length of penalty OFF: time off the floor ON: time on the floor Stops – shots on goal If the scorekeeper is unsure of the penalty or length of time required ask the referee for clarification. The buzzer can be used if you are desperate to get the referees attention. Post-game: After the game the scorekeeper should complete the game summary and have the officials initial and review the scoresheet. They will add any necessary game notes and indicate if a game report will be required for the game.
Give the completed sheet to the manager to separate and distribute. The losing team gets the goldenrod copy. The winning team keeps the pink copy and forwards the white and canary copies to the commissioner. If you are the away team and have won the game it is a good idea to review the scoresheet to make sure all the information required is on the sheet. If some of the necessary information is missing a commissioner may not award the team the points for the game. |
Division Statistics Link
